Receptionist

Direct report: Finance Manager

Department: Administration

 

 

Description:

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The role of Receptionist is an administrative position, reporting directly to the Finance Manager. The primary function of the Receptionist is to provide a welcoming environment for all Clients, Vendors, and Visitors, and assist with administrative support to all members of the C3EL team. 

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Primary Responsibilities:

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• Answer Phones

  • Field phone calls​

  • Take Messages

  • Provide answers and support for basic information to alleviate Management

  • Develop and train on answering Script

• Greet all Visitors​

• Manage at front desk sign in app

  • Ensure all visitors sign in and out​

  • Verify all contact information is distributed to department managers​​​​

• Receive and send all mail for C3EL​

  • Make sure all mail is distributed correctly​

  • Retrieve mail from all department managers daily to send out

  • Retrieve all upfront deliveries

  • Facilitate pickup of packages being sent out of the office

• Maintain and up keep cleanliness and appearance of the Front desk area and community office areas

• Oversee the conditions and cleanup of all bathrooms and break areas

• Stage coordination for all meetings and visits 

• Order office supplies

  • ​Maintain running stock of all supplies​​

• Assist with Warehouse and Logistic support​

• Maintain schedule for Travel and Out of Office schedule for all team members

• Provide social media content for Daily social media postings

• Coordinate with traveling team members for pictures and updates​

• Work with OM to obtain SOW for projects to provide content for post

• Draft script for posts to provide to Business Admin

• Obtaining Pictures and Bio of all new team members to announce hire on all Social Media platforms new capabilities

• Company Events

• Other administrative duties as assigned in support of C3EL team​​​

• Coordinate team lunches, and BBQ's

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